Reminders

[bauble]

Reminder to Artists:
Artist sign-ups close on Friday, February 11th.

Art drafts are due by midnight PST, the night of Sunday, February 13th. Guidelines for submitting art can be found in this post. If we don't have a draft of your art by the deadline, you will not be included in the Claims Post.

We will send a reply confirmation email to all art submission emails. If you do not receive a confirmation email within 48 hours of your email, either resend or comment to this entry explaining the problem.


Reminder to Authors:
The claims post will be going up on Saturday, February 19th. The comments will be locked for 24 hours before claiming actually starts so that authors may preview the work.

The post will be locked to community members only - you must join the community in order to see the art, and in order to claim.


Art and Fic Betas:
If you would like to participate in some other way besides writing or creating art, we also have a sign-up post for Art and Fic Betas. Please take a look and consider signing up to help out your fellow artists and authors.

Information about the Claims Process

[bauble]

How Art Claims will work:
The art pieces will be going up in a members-locked post with comments turned off on Saturday, February 19th so everyone can get a chance to look through the art before the claiming begins. Prompts will be numbered, without the artist's name attached. Each prompt will include a thumbnail (which links to the full-size version), a short description, preferred pairings (if there are any) and ratings. Here is an example:

101.
Rating: G for art, fic can higher
Pairing(s): Gen or dude/dude
Description: Two dudes in front of a bright window, being mysterious.

Claims Begin:
After 24 hours comments will be turned on and claiming will begin on Sunday, February 20. We will be putting the exact time that the claims open to a vote, so members may decide in a poll which time would be most convenient for them. When the Claims Post opens, authors will comment with their top 5 art choices. Mods will reply and inform the author of which piece they get, and the piece will be struck out in the claims post.

In the first round of claims authors will only be allowed to claim one piece of art. Claims will be first come first serve, and the prompts will be crossed out as they are claimed. If there are unclaimed pieces at the end of two days, there will be a second round of claims, wherein authors may claim a second piece to write for.

We cannot guarantee that anyone will get their first, second, or even fifth choice. Some pieces may be very popular, and it is natural to feel some disappointment if you don't get to write for something that really inspires you. However, please bear in mind the feelings of artists who will be reading the comments to the Claims Post as well; making comments along the lines of "I don't want to write for any of this" or "there's nothing good left" will not make any of the artists feel very good. If you've ever participated as an writer in a Big Bang challenge, I'm sure you can understand the anxiety that comes from having your work chosen quickly or not quickly at all.

Proxies: If an author cannot comment when they claims post first opens, they may preview the claims in the 24 hour window beforehand and submit their choices to a proxy. If a proxy is making a claim for themself as well, they must leave two separate comments, one stating their top 5 choices and one stating the top 5 choices of their friend.

Here is what the claims comment format will look like:

LJ Username:
Email:
Choice #1:
Choice #2:
Choice #3:
Choice #4:
Choice #5:

Multiple claims: Two or more authors claiming the same piece to write a story for will not be allowed until every single piece has been claimed. Only if every single piece has been claimed will we consider opening the pieces up to second claims.

After a piece has been claimed:
Artists are free to contact their author as soon as they see that their piece has been claimed. We will be posting a Author/Artist Matchup Reveals post and as well as sending email notifications to authors and artists, but that will take time for us to do so we strongly recommend that artists proactively contact their authors ASAP.

If you have any questions about the Claim Process, please comment to this post.